Function key shortcuts; Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut. F1: Undo the last action: F2: Cut selected text or graphics: F3.
- Microsoft Word Shortcut Keys
- Mac For Word Shortcuts Unscramble
- Microsoft Word Shortcuts 2016
- Mac Word Shortcuts Not Working
- Start quickly with the most recent versions of Word, Excel, PowerPoint, Outlook, OneNote and OneDrive —combining the familiarity of Office and the unique Mac features you love. Work online or offline, on your own or with others in real time—whatever works for what you're doing.
- Special symbols. One of more confusing aspects of keyboard shortcuts on the Mac are the symbols.
- Microsoft Word has many keyboard shortcuts that you can use to write, edit, and format documents quickly and easily.
- These Word keyboard shortcuts let you perform common tasks like saving, inserting page breaks, and changing fonts without touching the mouse.
- These 45 keyboard shortcuts work in the Word program on PCs and Macs, though you'll need to swap out any instance of 'Ctrl' with 'Command' when on a Mac.
Microsoft Word is a critical application in most businesses and home offices, but are you using it as efficiently as possible?
If you have to keep reaching for the mouse, you're slowing yourself down and hobbling your typing speed. Keyboard shortcuts can save you a lot of time, so here's a guide to the most useful keyboard shortcuts in Word you should start using today.
Check out the products mentioned in this article:
Microsoft Office (From $149.99 at Best Buy)
Apple Macbook Pro (From $1,299.00 at Apple)
Acer Chromebook 15 (From $179.99 at Walmart)
Using Word's ribbon shortcuts
Microsoft Word Shortcut Keys
The ribbon at the top of Word gives you access to virtually all the program's countless features, and you don't need your mouse to use it. Every ribbon command has its own keyboard shortcut. To use the ribbon entirely using your keyboard, do this:
1. Press and release Alt. You should see an overlay called Access Keys appear.
2. Press the Access Key indicated to switch to the Ribbon tab you want to use. For example, to switch to the Layout tab, you would press and release Alt, then press P.
3. Press the Access Key for the command you want to use. Some Access Keys are more than one keypress – press the keys in sequence. If there is yet another layer of choices, continue to press the appropriate keys. For example, if you wanted to open the Advanced Find window, you would press and release Alt, H, then F, followed by D, then A.
Word keyboard shortcut summary
You can use the ribbon shortcuts to perform virtually any task in Word, but you might often find the more traditional keyboard shortcuts more convenient to use. Here are the top 45 keyboard shortcuts in Word.
You can use this list for reference, and if you need a more detailed explanation of a shortcut, scroll down.
Note: This list works on both Windows and MacOS, but if you are using a Mac, wherever you see 'Ctrl,' press the Command key instead.
Working with documents
- Open a document: Ctrl + O
- Create a new document: Ctrl + N
- Save the current document: Ctrl + S
- Open the Save As window: F12
- Close the current document: Ctrl + W
- Split the window: Alt + Ctrl + S
Moving around in a document
- Move the insertion point: Arrow
- Move one word at a time: Ctrl + Left/Right Arrow
- Move one paragraph at a time: Ctrl + Up/Down Arrow
- Move to the beginning of the current line: Home
- Move to the beginning of the document: Ctrl + Home
- Move to end of the current line: Ctrl + End
- Move to end of the document: Ctrl + End
Editing documents
- Cut the current selection: Ctrl + X
- Copy the current selection: Ctrl + C
- Paste the contents of the clipboard: Ctrl + V
- Bold: Ctrl + B
- Italics: Ctrl + I
- Underline: Ctrl + U
- Underline words only: Ctrl + Shift + W
- Center: Ctrl + E
- Make the font smaller: Ctrl + [
- Make the font bigger: Ctrl + ]
- Change text to uppercase: Ctrl + Shift + A
- Change text to lowercase: Ctrl + Shift K
- Insert a page break: Ctrl + Enter
- Add a hyperlink: Ctrl + K
Selecting text
- Select everything in the document: Ctrl + A
- Select text one character at a time: Shift + Arrow
- Select text one word at a time: Ctrl + Shift + Arrow
- Select from insertion point back to start of the line: Shift + Home
- Select from the insertion point to end of the line: Shift + End
- Enter selection mode: F8
- Cut text to the spike: Ctrl + F3
- Paste the spike: Ctrl + Shift + F3
Using tables
- Move to the next cell: Tab
- Move to the previous cell: Shift + Tab
- Move to the first cell in a row: Alt + Home
- Move to the last cell in a row: Alt + End
- Move to the top of a column: Alt + Page Up
- Move to the bottom of a column: Alt + Page Down
General tasks
- Undo: Ctrl + Z
- Redo: Ctrl + Y
- Help: F1
- Zoom: Alt + W, Q
- Cancel: Esc
Word keyboard shortcuts explained
If you find that using a keyboard shortcut isn't apparent, refer to it in this expanded list for more information about it.
Working with documents
Open a document: Press Ctrl + O to open an existing document.
Create a new document: Press Ctrl + N to create a new, untitled document.
Save the current document: Press Ctrl + S to save the current document immediately.
Open the Save As window: Press F12 to open the Save As dialog box to save the document with a specific filename or in a new folder.
Close the current document: Press Ctrl + W to close the current document. If it hasn't been saved, Word will ask if you want to save it.
Split the window: Press Alt + Ctrl + S to split the current document so you can refer to or edit two parts on-screen. Press the keys again to close the split.
Moving around in a document
Move the insertion point: User the up, down, left, and right Arrow keys to navigate the insertion point anywhere in the document.
Move one word at a time: Press Ctrl + Left/Right Arrow to move the insertion point an entire word at a time to the left or right.
Move one paragraph at a time: Press Ctrl + Up/Down Arrow to move the insertion point an entire paragraph at a time up or down.
Move to the beginning of the current line: Press Home to move the insertion point to the start of the line.
Move to the beginning of the document: Press Ctrl + Home to move the insertion point to the start of the document.
Move to the end of the current line: Press Ctrl + End to move the insertion point to the end of the line.
Move to the end of the document: Press Ctrl + End to move the insertion point to the end of the entire document.
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Editing documents
Cut the current selection: Make a selection and then press Ctrl + X to cut it out of the document and place it in the clipboard.
Copy the current selection: Make a selection and then press Ctrl + C to copy it to the clipboard.
Paste the contents of the clipboard: Press Ctrl + V to paste the contents of the clipboard at the insertion point.
Bold: Press Ctrl + B to bold the selected text.
Italics: Press Ctrl + I to italics the selected text.
Underline: Press Ctrl + U to underline the selected text.
Underline words only: Press Ctrl + Shift + W to underline the selected text but not underline the spaces between words.
Center: Press Ctrl + E to center the line of text where the insertion point is located.
Make the font smaller: Press Ctrl and the left bracket ([) to make the font smaller one point at a time.
Make the font bigger: Press Ctrl and the right bracket (]) to make the font larger one point at a time.
Change text to uppercase: Press Ctrl + Shift + A to change the selected text to all uppercase.
Change text to lowercase: Press Ctrl + Shift K to change the selected text to all lowercase.
Insert a page break: Press Ctrl + Enter to insert a page break at the insertion point.
Add a hyperlink: Select text and then press Ctrl + K to open the Insert Hyperlink dialog box to turn that text into a link. If you press Ctrl + K without selecting text first, you will need to specify the link text.
Selecting text
Select everything in the document: Press Ctrl + A to select the entire document.
Select text one character at a time: Press Shift + Arrow to select text to the left or right, one character at a time.
Select text one word at a time: Press Ctrl + Shift + Arrow to select words one at a time to the left or right.
Select from insertion point back to start of the line: Press Shift + Home to select everything from the insertion point back to the start of the line.
Select from insertion point to end of the line: Press Shift + End to select everything from the insertion point forward to the end of the line.
Enter selection mode: Press F8 to enter selection mode. In this mode, every arrow movement or click of the mouse selects text, as if you were holding the Shift key down. To exit selection mode, press Esc.
Cut text to the spike: Press Ctrl + F3 to cut the selected text and move it to the spike. The spike is sort of like the clipboard, but it can hold multiple items. You can choose any number of items, add them to the spike, and then paste them elsewhere. If you want to add an item to the spike without cutting it from its original location, press Ctrl + F3 and immediate press Undo (Ctrl + Z). The item will remain in the spike.
Paste the spike: Press Ctrl + Shift + F3 to paste the spike at the insertion point in your document. Each item gets pasted onto its own line.
Using tables
Move to the next cell: Press Tab to move to the next cell in a table and select that cell.
Mac For Word Shortcuts Unscramble
Move to the previous cell: Press Shift + Tab to move to the previous cell in a table and select that cell.
Move to the first cell in a row: Press Alt + Home to move to the first cell in the current row.
Move to the last cell in a row: Press Alt + End to move to the last cell in the current row.
Move to the top of a column: Press Alt + Page Up to move to the first cell in the current column.
Move to the bottom of a column: Press Alt + Page Down to move to the last cell in the current column.
General tasks
Undo: Perhaps the most common shortcut of all time, Ctrl + Z will undo your last action.
Redo: Press Ctrl + Y to redo the last action, if possible. If Word can't repeat the action, nothing will happen.
Help: Press F1 to open the Help and Support pane.
Zoom: Press Alt + W and then press Q to open the zoom control to change the magnification of Word on your screen. This doesn't affect the size of the document on the printed page.
Cancel: Press Esc to abort any task you don't want to complete. In some cases, you may also need to click 'Cancel.'
Related coverage from Tech Reference:
1. Frequently Used Shortcuts | |
---|---|
⌘+Z or Ctrl+Z | Undo the last action |
⌘+X or Ctrl+X | Cut selected text or graphics |
⌘+C or Ctrl+C | Copy selected text or graphics to the Clipboard |
⌘+V or Ctrl+V | Paste the Clipboard contents |
Option+⌘+G | Choose the Go To command (Edit menu) |
Option+⌘+L | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
⌘+` (Grave accent) | Go to the next window |
⌘+Shift+S | Choose the Save As command (File menu). |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Ctrl+F for Find; Ctrl+H for Find and Replace | Find or Find and Replace |
⌘+P or Ctrl+P | Print a document |
Shift+F5 | Move to the previous insertion point |
⌘+Shift+` (Grave accent) | Go to the previous window |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
Option+⌘+R | Expand or minimize the ribbon |
⌘+Shift+F5 | Edit a bookmark |
Option+F7 | Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). |
⌘+Shift+L | Look up selected text on the Internet |
▲ up
2. Move the Cursor | |
---|---|
Move the cursor | Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
Arrow Left | Move one character to the left |
Arrow Right | Move one character to the right |
Option+Arrow Left | Move one word to the left |
Option+Arrow Right | Move one word to the right |
⌘+Arrow Up | Move one paragraph up |
⌘+Arrow Down | Move one paragraph down |
Shift+Tab | Move one cell to the left (in a table) |
Tab | Move one cell to the right (in a table) |
Arrow Up | Move up one line |
Arrow Down | Move down one line |
⌘+Arrow Right or End | Move to the end of a line |
⌘+Arrow Left or Home | Move to the beginning of a line |
Page Up | Move up one screen (scrolling) |
Page Down | Move down one screen (scrolling) |
⌘+Page Down | Move to the top of the next page |
⌘+Page Up | Move to the top of the previous page |
⌘+End; On a MacBook keyboard: ⌘+FN+Arrow Right | To the end of a document |
⌘+Home; On a MacBook keyboard: ⌘+FN+Arrow Left | To the beginning of a document |
Shift+F5 | To the previous insertion point |
▲ up
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Using Word's ribbon shortcuts
Microsoft Word Shortcut Keys
The ribbon at the top of Word gives you access to virtually all the program's countless features, and you don't need your mouse to use it. Every ribbon command has its own keyboard shortcut. To use the ribbon entirely using your keyboard, do this:
1. Press and release Alt. You should see an overlay called Access Keys appear.
2. Press the Access Key indicated to switch to the Ribbon tab you want to use. For example, to switch to the Layout tab, you would press and release Alt, then press P.
3. Press the Access Key for the command you want to use. Some Access Keys are more than one keypress – press the keys in sequence. If there is yet another layer of choices, continue to press the appropriate keys. For example, if you wanted to open the Advanced Find window, you would press and release Alt, H, then F, followed by D, then A.
Word keyboard shortcut summary
You can use the ribbon shortcuts to perform virtually any task in Word, but you might often find the more traditional keyboard shortcuts more convenient to use. Here are the top 45 keyboard shortcuts in Word.
You can use this list for reference, and if you need a more detailed explanation of a shortcut, scroll down.
Note: This list works on both Windows and MacOS, but if you are using a Mac, wherever you see 'Ctrl,' press the Command key instead.
Working with documents
- Open a document: Ctrl + O
- Create a new document: Ctrl + N
- Save the current document: Ctrl + S
- Open the Save As window: F12
- Close the current document: Ctrl + W
- Split the window: Alt + Ctrl + S
Moving around in a document
- Move the insertion point: Arrow
- Move one word at a time: Ctrl + Left/Right Arrow
- Move one paragraph at a time: Ctrl + Up/Down Arrow
- Move to the beginning of the current line: Home
- Move to the beginning of the document: Ctrl + Home
- Move to end of the current line: Ctrl + End
- Move to end of the document: Ctrl + End
Editing documents
- Cut the current selection: Ctrl + X
- Copy the current selection: Ctrl + C
- Paste the contents of the clipboard: Ctrl + V
- Bold: Ctrl + B
- Italics: Ctrl + I
- Underline: Ctrl + U
- Underline words only: Ctrl + Shift + W
- Center: Ctrl + E
- Make the font smaller: Ctrl + [
- Make the font bigger: Ctrl + ]
- Change text to uppercase: Ctrl + Shift + A
- Change text to lowercase: Ctrl + Shift K
- Insert a page break: Ctrl + Enter
- Add a hyperlink: Ctrl + K
Selecting text
- Select everything in the document: Ctrl + A
- Select text one character at a time: Shift + Arrow
- Select text one word at a time: Ctrl + Shift + Arrow
- Select from insertion point back to start of the line: Shift + Home
- Select from the insertion point to end of the line: Shift + End
- Enter selection mode: F8
- Cut text to the spike: Ctrl + F3
- Paste the spike: Ctrl + Shift + F3
Using tables
- Move to the next cell: Tab
- Move to the previous cell: Shift + Tab
- Move to the first cell in a row: Alt + Home
- Move to the last cell in a row: Alt + End
- Move to the top of a column: Alt + Page Up
- Move to the bottom of a column: Alt + Page Down
General tasks
- Undo: Ctrl + Z
- Redo: Ctrl + Y
- Help: F1
- Zoom: Alt + W, Q
- Cancel: Esc
Word keyboard shortcuts explained
If you find that using a keyboard shortcut isn't apparent, refer to it in this expanded list for more information about it.
Working with documents
Open a document: Press Ctrl + O to open an existing document.
Create a new document: Press Ctrl + N to create a new, untitled document.
Save the current document: Press Ctrl + S to save the current document immediately.
Open the Save As window: Press F12 to open the Save As dialog box to save the document with a specific filename or in a new folder.
Close the current document: Press Ctrl + W to close the current document. If it hasn't been saved, Word will ask if you want to save it.
Split the window: Press Alt + Ctrl + S to split the current document so you can refer to or edit two parts on-screen. Press the keys again to close the split.
Moving around in a document
Move the insertion point: User the up, down, left, and right Arrow keys to navigate the insertion point anywhere in the document.
Move one word at a time: Press Ctrl + Left/Right Arrow to move the insertion point an entire word at a time to the left or right.
Move one paragraph at a time: Press Ctrl + Up/Down Arrow to move the insertion point an entire paragraph at a time up or down.
Move to the beginning of the current line: Press Home to move the insertion point to the start of the line.
Move to the beginning of the document: Press Ctrl + Home to move the insertion point to the start of the document.
Move to the end of the current line: Press Ctrl + End to move the insertion point to the end of the line.
Move to the end of the document: Press Ctrl + End to move the insertion point to the end of the entire document.
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Editing documents
Cut the current selection: Make a selection and then press Ctrl + X to cut it out of the document and place it in the clipboard.
Copy the current selection: Make a selection and then press Ctrl + C to copy it to the clipboard.
Paste the contents of the clipboard: Press Ctrl + V to paste the contents of the clipboard at the insertion point.
Bold: Press Ctrl + B to bold the selected text.
Italics: Press Ctrl + I to italics the selected text.
Underline: Press Ctrl + U to underline the selected text.
Underline words only: Press Ctrl + Shift + W to underline the selected text but not underline the spaces between words.
Center: Press Ctrl + E to center the line of text where the insertion point is located.
Make the font smaller: Press Ctrl and the left bracket ([) to make the font smaller one point at a time.
Make the font bigger: Press Ctrl and the right bracket (]) to make the font larger one point at a time.
Change text to uppercase: Press Ctrl + Shift + A to change the selected text to all uppercase.
Change text to lowercase: Press Ctrl + Shift K to change the selected text to all lowercase.
Insert a page break: Press Ctrl + Enter to insert a page break at the insertion point.
Add a hyperlink: Select text and then press Ctrl + K to open the Insert Hyperlink dialog box to turn that text into a link. If you press Ctrl + K without selecting text first, you will need to specify the link text.
Selecting text
Select everything in the document: Press Ctrl + A to select the entire document.
Select text one character at a time: Press Shift + Arrow to select text to the left or right, one character at a time.
Select text one word at a time: Press Ctrl + Shift + Arrow to select words one at a time to the left or right.
Select from insertion point back to start of the line: Press Shift + Home to select everything from the insertion point back to the start of the line.
Select from insertion point to end of the line: Press Shift + End to select everything from the insertion point forward to the end of the line.
Enter selection mode: Press F8 to enter selection mode. In this mode, every arrow movement or click of the mouse selects text, as if you were holding the Shift key down. To exit selection mode, press Esc.
Cut text to the spike: Press Ctrl + F3 to cut the selected text and move it to the spike. The spike is sort of like the clipboard, but it can hold multiple items. You can choose any number of items, add them to the spike, and then paste them elsewhere. If you want to add an item to the spike without cutting it from its original location, press Ctrl + F3 and immediate press Undo (Ctrl + Z). The item will remain in the spike.
Paste the spike: Press Ctrl + Shift + F3 to paste the spike at the insertion point in your document. Each item gets pasted onto its own line.
Using tables
Move to the next cell: Press Tab to move to the next cell in a table and select that cell.
Mac For Word Shortcuts Unscramble
Move to the previous cell: Press Shift + Tab to move to the previous cell in a table and select that cell.
Move to the first cell in a row: Press Alt + Home to move to the first cell in the current row.
Move to the last cell in a row: Press Alt + End to move to the last cell in the current row.
Move to the top of a column: Press Alt + Page Up to move to the first cell in the current column.
Move to the bottom of a column: Press Alt + Page Down to move to the last cell in the current column.
General tasks
Undo: Perhaps the most common shortcut of all time, Ctrl + Z will undo your last action.
Redo: Press Ctrl + Y to redo the last action, if possible. If Word can't repeat the action, nothing will happen.
Help: Press F1 to open the Help and Support pane.
Zoom: Press Alt + W and then press Q to open the zoom control to change the magnification of Word on your screen. This doesn't affect the size of the document on the printed page.
Cancel: Press Esc to abort any task you don't want to complete. In some cases, you may also need to click 'Cancel.'
Related coverage from Tech Reference:
1. Frequently Used Shortcuts | |
---|---|
⌘+Z or Ctrl+Z | Undo the last action |
⌘+X or Ctrl+X | Cut selected text or graphics |
⌘+C or Ctrl+C | Copy selected text or graphics to the Clipboard |
⌘+V or Ctrl+V | Paste the Clipboard contents |
Option+⌘+G | Choose the Go To command (Edit menu) |
Option+⌘+L | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
⌘+` (Grave accent) | Go to the next window |
⌘+Shift+S | Choose the Save As command (File menu). |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Ctrl+F for Find; Ctrl+H for Find and Replace | Find or Find and Replace |
⌘+P or Ctrl+P | Print a document |
Shift+F5 | Move to the previous insertion point |
⌘+Shift+` (Grave accent) | Go to the previous window |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
Option+⌘+R | Expand or minimize the ribbon |
⌘+Shift+F5 | Edit a bookmark |
Option+F7 | Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). |
⌘+Shift+L | Look up selected text on the Internet |
▲ up
2. Move the Cursor | |
---|---|
Move the cursor | Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
Arrow Left | Move one character to the left |
Arrow Right | Move one character to the right |
Option+Arrow Left | Move one word to the left |
Option+Arrow Right | Move one word to the right |
⌘+Arrow Up | Move one paragraph up |
⌘+Arrow Down | Move one paragraph down |
Shift+Tab | Move one cell to the left (in a table) |
Tab | Move one cell to the right (in a table) |
Arrow Up | Move up one line |
Arrow Down | Move down one line |
⌘+Arrow Right or End | Move to the end of a line |
⌘+Arrow Left or Home | Move to the beginning of a line |
Page Up | Move up one screen (scrolling) |
Page Down | Move down one screen (scrolling) |
⌘+Page Down | Move to the top of the next page |
⌘+Page Up | Move to the top of the previous page |
⌘+End; On a MacBook keyboard: ⌘+FN+Arrow Right | To the end of a document |
⌘+Home; On a MacBook keyboard: ⌘+FN+Arrow Left | To the beginning of a document |
Shift+F5 | To the previous insertion point |
▲ up
3. Select text and graphics | |
---|---|
Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple items not next to each other |
Shift+Arrow Right | Select one character to the right |
Shift+Arrow Left | Select one character to the left |
Shift+Option+Arrow Right | Select one word to the right |
Shift+Option+Arrow Left | Select one word to the left |
⌘+Shift+Arrow Right or Shift+End | Select to the end of a line |
⌘+Shift+Arrow Left or Shift+Home | Select to the beginning of a line |
Shift+Arrow Down | Select one line down |
Shift+Arrow Up | Select one line up |
⌘+Shift+Arrow Down | Select to the end of a paragraph |
⌘+Shift+Arrow Up | Select to the beginning of a paragraph |
Shift+Page Down | Select one screen down |
Shift+Page Up | Select one screen up |
⌘+Shift+Home | Select to the beginning of a document |
⌘+Shift+End | Select to the end of a document |
Option+⌘+Shift+Page Down | Select to the end of a window |
⌘+A | Select to select the entire document |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a vertical block of text |
F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a specific location in a document |
▲ up
4. Select text and graphics in a table | |
---|---|
Tab | Select the next cell's contents |
Shift+Tab | Select the preceding cell's contents |
Hold down Shift and press an arrow key repeatedly. | Extend a selection to adjacent cells |
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly. | Select a column |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Extend a selection (or block) |
Shift+F8 | Reduce the selection size |
Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple cells, columns, or rows that are not next to each other |
▲ up
5. Extend a selection | |
---|---|
F8 | Turn on extend mode |
F8, Arrow Left | Select the nearest character to the left |
F8, Arrow Right | Select the nearest character to the right |
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. | Expand a selection |
Shift+F8 | Reduce the size of a selection |
Esc | Turn off extend mode |
▲ up
6. Edit text and graphics | |
---|---|
⌘+C or F3 | Copy text or graphics |
⌘+Shift+C | Copy a style |
⌘+Shift+V | Paste a style |
Ctrl+Option+C | Copy text or graphics to the Scrapbook |
⌘+X or F2 | Cut selected text to the clipboard |
⌘+X or F2 (then move the cursor and press ⌘+V or F4 ) | Move text or graphics |
Option+F3 | Create AutoText |
⌘+Option+Shift+V | Insert AutoText |
⌘+V or F4 | Paste the Clipboard contents |
⌘+Ctrl+V | Paste special |
⌘+Option+Shift+V | Paste and match the formatting of the surrounding text |
⌘+Shift+F3 | Paste the Spike contents |
Delete | Delete one character to the left |
⌘+Delete | Delete one word to the left |
⌘ or Clear | Delete one character to the right |
⌘+⌘ | Delete one word to the right |
⌘+X or F2 | Cut selected text to the Clipboard |
⌘+Z | Undo the last action |
⌘+Y | Redo the last action |
⌘+F3 | Cut to the Spike |
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7. Align and format paragraphs | |
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⌘+E | Center a paragraph |
⌘+J | Justify a paragraph |
⌘+L | Left-align a paragraph |
⌘+R | Right-align a paragraph |
Ctrl+Shift+M | Indent a paragraph from the left |
⌘+Shift+M | Remove a paragraph indent from the left |
⌘+T | Create a hanging indent |
⌘+Shift+T | Remove a hanging indent |
⌘+Option+K | Start AutoFormat |
⌘+Shift+N | Apply the Normal style |
⌘+Option+1 | Apply the Heading 1 style |
⌘+Option+2 | Apply the Heading 2 style |
⌘+Option+3 | Apply the Heading 3 style |
⌘+Shift+L | Apply the List style when the cursor is at the beginning of a line |
Option+Spacebar | Insert a nonbreaking space |
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8. Set line spacing | |
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⌘+1 | Set lines as single-spaced |
⌘+2 | Set lines as double-spaced |
⌘+5 | Set lines as 1.5-line spacing |
⌘+0 (zero) | Add or remove one line of space directly preceding a paragraph |
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9. Format characters | |
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⌘+Shift+F | Change the font |
⌘+Shift+> | Increase the font size |
⌘+Shift+< | Decrease the font size |
⌘+ | Increase the font size by 1 point |
⌘+ | Decrease the font size by 1 point |
⌘+D | Change the formatting of characters (Font command, Format menu) |
Shift+F3 | Change the case of letters |
⌘+Shift+A | Format in all capital letters |
⌘+B | Apply bold formatting |
⌘+U | Apply an underline |
⌘+Shift+W | Underline words but not spaces |
⌘+Shift+D | Double-underline text |
⌘+I | Apply italic formatting |
⌘+Shift+K | Format in all small capital letters |
⌘+= (Equal sign) | Apply subscript formatting (automatic spacing) |
⌘+Shift++ (Plus sign) | Apply superscript formatting (automatic spacing) |
⌘+Shift+X | Apply strike-through formatting |
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10. Insert special characters | |
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⌘+F9 | Insert an empty field |
Shift+Return | Insert a line break |
⌘+Enter | Insert a page break |
⌘+Shift+Return | Insert a column break |
⌘+Shift+- (Hyphen) | Insert a nonbreaking hyphen |
Option+G | Insert the copyright symbol |
Option+R | Insert the registered trademark symbol |
Option+2 | Insert the trademark symbol |
Option+; (Semicolon) | Insert an ellipsis |
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11. Work with fields | |
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Ctrl+Shift+D | Insert a DATE field |
⌘+Option+Shift+L | Insert a LISTNUM field |
Ctrl+Shift+P | Insert a PAGE field |
Ctrl+Shift+T | Insert a TIME field |
⌘+F9 | Insert an empty field |
F9 | Update selected fields |
⌘+Shift+F9 | Unlink a field |
Shift+F9 | Switch between a field code and its result |
Option+F9 | Switch between all field codes and their results |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
F11 | Go to the next field |
Shift+F11 | Go to the previous field |
⌘+F11 | Lock a field |
⌘+Shift+F11 | Unlock a field |
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12. Outline a document | |
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Ctrl+Shift+Arrow Left | Promote a paragraph |
Ctrl+Shift+Arrow Right | Demote a paragraph |
⌘+Shift+N | Demote to body text |
Ctrl+Shift+Arrow Up | Move selected paragraphs up |
Ctrl+Shift+Arrow Down | Move selected paragraphs down |
Ctrl+Shift++ (Plus sign) | Expand text under a heading |
Ctrl+Shift+- (Minus sign) | Collapse text under a heading |
Ctrl+Shift+A | Expand all body text and headings or collapse all body text |
Ctrl+Shift+L | Show the first line of body text or all body text |
Ctrl+Shift + | Show all headings with the specified heading level |
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13. Review a document | |
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⌘+Option+A | Insert a comment |
⌘+Shift+E | Turn track changes on or off |
Home | Go to the beginning of a comment |
End (The End key is not available on all keyboards) | Go to the end of a comment |
⌘+Home | Go to the beginning of the list of comments when in the Reviewing Pane |
⌘+End | Go to the end of the list of comments when in the Reviewing Pane |
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14. Print a document | |
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⌘+P | Print a document |
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15. Move around in a table | |
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Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) | Move to the next cell |
Shift+Tab | Move to the preceding cell |
Arrow Up or Arrow Down | Move to the preceding or next row |
Ctrl+Home | Move to the first cell in the row |
Ctrl+End | Move to the last cell in the row |
Ctrl+Page Up | Move to the first cell in the column |
Ctrl+Page Down | Move to the last cell in the column |
Return | Start a new paragraph |
Tab at the end of the last row. | Add a new row at the bottom of the table |
Return at the beginning of the first cell | Add text before a table at the beginning of a document |
⌘+Ctrl+I | Insert a row |
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16. Resize table columns by using the ruler | |
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Shift | Move a single column line; Retain table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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17. Resize table columns directly in a table. | |
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To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. | |
No key | Move a single column line; Retain table width. |
Shift | Retain column sizes to the right; Change table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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18. Insert paragraphs and tab characters in a table | |
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Return | Insert a new paragraph in a cell |
Option+Tab | Insert a Tab character in a cell |
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19. Use footnotes and endnotes | |
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⌘+Option+F | Insert a footnote |
⌘+Option+E | Insert an endnote |
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Microsoft Word Shortcuts 2016
20. Right-to-left language features | |
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Ctrl+⌘+Arrow Left | Paragraph direction to right to left |
Ctrl+⌘+Arrow Right | Paragraph direction to left to right |
Mac Word Shortcuts Not Working
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21. Function key shortcuts | |
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Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut. | |
F1 | Undo the last action |
F2 | Cut selected text or graphics |
F3 | Copy selected text or graphics to the clipboard |
F4 | Paste the Clipboard contents |
F5 | Choose the Go To command (Edit menu) |
F7 | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
F9 | Update selected fields. |
⌘+F6 | Go to the next window |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Shift+F4 or ⌘+Shift+F4 | Repeat a Find or Go To action |
Shift+F5 | Move to the previous insertion point |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result. |
Shift+F11 | Go to the previous field |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
⌘+F6 | Go to the next window |
⌘+F9 | Insert an empty field |
⌘+F11 | Lock a field |
⌘+Shift+F3 | Insert the contents of the Spike |
⌘+Shift+F5 | Edit a bookmark |
⌘+Shift+F7 | Update linked information in a Word source document |
⌘+Shift+F8+ Arrow Key | Extend a selection as a block selection |
⌘+Shift+F9 | Unlink a field |
⌘+Shift+F11 | Unlock a field |
Option+F3 | Create an AutoText entry |
Option+F7 | Find the next misspelling or grammatical error |
Option+F8 | Run a macro |
Option+F9 | Switch between all field codes and their results |
⌘+Shift+L | Look up selected text on the Internet |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
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